Exhibitor Move-In
- Monday, September 16: 3:00pm – 5:00pm
- NOTE: Exhibitor space is in a ballroom. Exhibitors are allowed to set up, but we STRONGLY suggest that you do not leave any valuables/equipment, as this is not a locked ballroom and there will not be any security.
Exhibitor Move-Out
- Wednesday, September 18: 3:05pm – 5:00pm on September 18
Exhibit Hall Hours
Monday, September 16
5:00pm – 6:00pm (Welcome Reception)
Tuesday, September 17
7:00am – 8:00am (Breakfast)
9:15am-9:45am (Break)
12:00pm -1:00pm (Lunch)
2:15pm-2:35pm (Break)
Wednesday, September 18
7:00am – 8:00am (Breakfast)
9:00am-9:30am (Break)
11:40am – 12:40pm (Lunch)
2:50pm-3:05pm (Break)
Booth Details
All booths will be equipped with a 6ft. draped table, wastebasket, and two chairs.
Raffles: HCPro/DecisionHealth will NOT announce winners of individual exhibitor or sponsor raffles. Should your onsite team choose to execute a raffle, you are responsible for selecting and connecting with your winners.
Inbound shipping details: Click here
Outbound shipping details: This information will be provided onsite, but it is STRONGLY recommended that each exhibitor schedules a pick-up from a carrier (Fedex or UPS) for packages to be picked up at the hotel location. The hotel and/or event organizers are NOT responsible for any packages left behind by exhibitors.
Electrical and Hardwired Internet Services: Click here to access the exhibitor service order form for this event.
Booth Rules
We ask that all exhibitors adhere to our no amplified sounds in the exhibit hall rule. This includes the use of microphones for demos, singing, and entertainment in the exhibit hall.
Any exhibitor or sponsor that wishes to have any type of booth services (entertainment, food, beverage, etc.) must provide this information to Casey Thomas in writing before the event. No entertainment/service will be allowed in the exhibit hall without written approval.
If you are planning any kind of event at the hotel, you MUST contact the hotel for assistance regarding any food & beverage and entertainment. Hotels have strict policies regarding outside vendors.
Hotel Information
Sheraton Charlotte Hotel
555 South McDowell Street, South Tower
Charlotte, NC 28204
- Room rate: $199/night plus taxes and fees
- Hotel cut-off date: Friday, August 23, 2024. Hotel rooms may sell out earlier than the cut-off date, so book early!
- Reservation Center: 877-822-3224 (reference the National Provider Enrollment Forum room block)
- Reservations URL: https://www.marriott.com/event-reservations/reservation-link.mi?id=1700507361700&key=GRP&app=resvlink
- Hotel website: https://www.marriott.com/en-us/hotels/cltws-sheraton-charlotte-hotel/overview/
HCPro LLC/DecisionHealth has no affiliation with any third-party companies or travel assistance providers. Rooms should be booked directly with the event hotel using the official information provided on the website and in the brochure.
Additional Details
Team Registrations: Information to register your team to attend the event will be distributed in the coming weeks. The email will also include information on purchasing additional discounted registrations. In the meantime, please reference your sponsorship/exhibitor agreement to familiarize yourself with the complimentary passes included in your exhibitor package. Please do NOT have your team register until you have received the email from Casey Thomas.
Event Experience Team
If you have any questions about your participation in this event, please contact our Event Experience Team.
Senior Event Coordinator: Casey Thomas – casey.thomas@hcpro.com
Sales Representative: Carrie Dry – carrie.dry@hcpro.com