2025 ACDIS Conference | Gaylord Palms – Kissimmee, FL | May 4-7, 2025 (no exhibits on 5/7)
The below listed information was also provided via the Rainfocus Exhibitor Portal which all exhibitor contacts received access to. All tasks in the exhibitor portal must be noted as completed prior to onsite set up.
Click here to view booth set-up, breakdown dates and exhibit hall times
– Carpeting for ALL BOOTHS IS MANDATORY!! If your booth does not have carpeting set by 9am on Sunday, May 4th, GES will lay carpeting and charge you accordingly for the instal unless you’ve provided other details regarding carpeting. Please contact Mary Ann Genovese with any questions about this.
– All booths should be set and ready to go on Monday, 4/8 by 4pm which is the start of the exhibit hall grand opening.
– Booths should be manned during exhibit times.
– Exhibit hall will be closed during sessions, no meetings should be scheduled during times the exhibit hall is closed.
– All staff in the exhibit hall during set up must check in with Mary Ann Genovese at registration for an exhibitor wristband.
Click here to view a copy of the existing floor plan.
Click here to view the eKit
– Carpeting for ALL BOOTHS IS MANDATORY!! If your booth does not have carpeting set by 9am on Sunday, May 4th, GES will lay carpeting and charge you accordingly for the instal unless you’ve provided other details regarding carpeting. Please contact Mary Ann Genovese with any questions about this.
– eKit includes information on electricity needs, inbound/outbound shipping, advanced warehour shipping, furniture rentals, etc.
Lead Retrieval – all exhibitor main contacts, will be receiving an email from RainFocus <support@rainfocus.com> on Wednesday, April 30th with specific instructions on how to access the lead retrieval system in your Rainfocus portal, and how your team can get set up for lead scanning. After exhibitor main contacts receive that email, they will forward the email with the QR code to their designated booth staff that will be scanning leads so they can follow the listed instructions and set themselves up for this service.
Access to the Attendee Portal (aka conference app) is listed within each registered attendee’s “Know Before You Go” email, please reference this email for information. The “Networking” feature is scheduled to be added by Friday, 5/2 to allow your team members to view a list of all registered attendees and start networking through the platform.
A few general reminders:
– “Know Before You Go” emails have been released to all registered conference attendees including Exhibitors. Please contact the exhibit team listed below if your team members have questions.
– All booths will be equipped with a 6’ draped table, wastebasket and two chairs.
– ACDIS will only be making announcements regarding our raffles and final messages during the grand finale on Tuesday, May 6th Due to the size of the exhibitor list, we cannot make announcements regarding any exhibitor raffles. Should your onsite team choose to execute a raffle, each exhibitor is responsible for selecting and connecting with your winner. Your team is also welcome to list your winner in our conference app (should you provide us with their name) however it is up to your team to ultimately connect with your raffle winner.
– We do not provide parking validations for the event. Should you have local team members attending this event, they are responsible for any incurred parking fees.
– Any exhibitor or sponsor that wishes to have any type of booth “entertainment” must provide this information to ACDIS in writing in advance of the event. No entertainment service will be allowed in the exhibit hall without written approval by ACDIS. Please refer to our Terms of Condition posted in the Exhibitor Portal for full details.
– Only still photography is allowed in the exhibit hall, no video or drones are allowed. Please refer to our Terms of Condition posted in the Exhbitior Portal for full details and information on confisaction of equipment and fines enforced by the Gaylor Palms.
– Team registrations – Registrations and badges have been created for all exhibitor staff. If any changes are needed, please contact our customer service team at 1-800-650-6787 in advance or let us know immediately once you arrive onsite. Badges can be pick-up on Sunday, May 4th starting at 2:00pm.
Enjoy free WiFi throughout the conference space!
Network name: ACDIS 2025
Password: ACDIS2025
Your onsite team is as follows:
Mary Ann Genovese – Senior Event Coordinator. Cell: 508.344.9225 or email at maryann.genovese@hcpro.com
Carrie Dry – National Sales Manager. Cell: 630-235-2745 or email at carrie.dry@hcpro.com